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Hampshire and the Isle of Wight Constabulary spends approximately £200 million per year on a range goods and services from uniform, operational equipment and vehicles to professional services and common goods and services.
You should not provide goods, works or services without receiving a purchase order first. We operate under a strict No Purchase Order - No Pay policy. This policy makes sure we only pay suppliers for goods or services that have been properly ordered and authorised.
Our purchase to pay system is operated by Hampshire County Council. This includes all payments to suppliers and the management of supplier records.
Please register to use the Supplier Self-service system to:
Where to go for help and support?
Please contact the Supplier Self-service: Contact Supplier Self Service | Business and economy | Hampshire County Council
If you are interested in becoming a supplier to us or the wider public sector, you’ll need to understand how we buy.
Unlike procurement in the private sector, UK public sector procurement is a heavily legislated area. For more information about the rules that govern us, please head to the UK government website: Information and guidance for suppliers - GOV.UK
Where possible we procure through national frameworks and collaborations with emergency services and the wider public sector. The main frameworks we use are managed by:
Regardless of who is operating the framework/contract, all relevant UK public sector opportunities above certain values will be advised here:
Police specific opportunities will be advertised here: Sell2Bluelight
We recommend suppliers register and sign up to the free alerts service to be notified of any upcoming opportunities.
As set out within our Contract Standing Orders, where no existing contract or suitable framework is available the following table explains the process we follow:
Spend Value |
Process |
Up to £500 (up to £2,500 for consultancy services) |
*At least one oral quotation |
Above £500 but less than £50k (above £2,500 but less than £50k for consultancy services) |
*At least one written quotation |
Above £50k but less than £100k |
*At least three written quotations |
Above £100k up to the relevant UK procurement threshold |
A tender by advertisement |
Above the relevant UK procurement threshold |
A tender process in line with UK procurement legislation |
*These opportunities are usually by invitation through a closed quotation process, so they are unlikely to appear as opportunities in the public domain. Where we do decide to openly compete (e.g. advertise) this will be available in the relevant UK portal as stated above and in Sell2.
Purchase order terms and conditions
Procurement policies and transparency
If you supply goods, works or services to the public sector or hope to in the future, you need to know about the upcoming changes to public procurement.
Guidance for suppliers is available on the BlueLight Commercial Website:
BlueLight Commercial | Procurement Act 2023 for Suppliers
Please note that we require all our suppliers to either hold Cyber Essentials or have a minimum of core membership (free of charge) with the South East Cyber Resilience Centre (SECRC). Membership can be secured by registering at the SECRC website.
The force recommends all businesses register for this free support with regards to cyber crime as this supports your business as well as us.
Publications and information on how to request a Freedom of Information Request is available here: Accessing information