Under the Freedom of Information Act, a public authority must consider all requests for recorded information it receives and must:
This general right of access is afforded to anybody residing anywhere in the world.
The FOIA is fully retrospective and covers all information held in a recorded format.
Hampshire Constabulary is guided in its handling of FOI requests by the ACPO National Manual of Guidance (.pdf, 825KB) and its own internal force procedure.
The deadline for a public authority to respond to requests made under FOI is 20 working days, although there are some circumstances where this may be extended under the terms of the legislation. Occasionally, for example, if a request requires clarification, is particularly complicated or subject to the application of certain exemptions where there is a need to consider public interest factors, the 20 working day period may be extended.
Where clarification is required, Hampshire Constabulary will stop the 20 working day time clock until clarification has been received from the applicant and will close off the request completely if no clarification is received within 60 working days.
The cost limit for responding to FOI requests is £450 or 18 hours worth of work. Where it is estimated that the request for information is likely to exceed the statutory cost limit, the request will be refused by the force on the grounds of cost.
Compliance with the FOI is monitored by the Information Commissioner.
To make a valid request under the Freedom of Information Act, the following criteria must be met:
To assist you in making an FOI request, you may wish to complete the form on this page.
Alternatively, requests made to Hampshire Constabulary under the Freedom of Information Act should be sent to:
Public Access Office,Police Headquarters,West Hill,Romsey Road,Winchester,Hants.SO22 5DB
Telephone: 101Email: firstname.lastname@example.org
A valid FOIA request must contain your name and an address. The provision of any other contact details is optional, however any additional information you choose to provide will enable us to provide you with a faster and more efficient service.
Please note that if you are requesting details of information held about yourself by Hampshire Constabulary (ie your personal data) the completed form will be passed to the Data Protection Unit for consideration under the Data Protection Act. They will send you a Subject Access Application Form. There is a fee of £10 for this process and you will be required to show two forms of identification.
Having opened the form, you will need to complete and submit it within 45 minutes to ensure successful receipt.
Before submitting an FOI request, you may wish to refer to the force's disclosure log on which all of our previous responses are published:
The force proactively publishes additional information that is routinely requested under FOI on an annual basis. You may wish to check this to determine if the information you are seeking has already been disclosed:
There is no requirement for an FOI request to be made on a particular form or even for the Act to be mentioned. However, it would assist us enormously if the request form on this page were used.
Any information that you submit via this form will be sent through non-secure means and will potentially be viewable by third parties. By using this form you agree that any information submitted is done so at your own risk.
Name Of Business/organisation (if request is being made on behalf of a business or organisation)
Position held within the business/organisation
Outline of information required:
Would you like a copy of the original or a summary of the information?
What format do you require?
Please give details of any special requirements in respect of format
Where we do not hold the requested information we may consult third parties and transfer your request to another public authority if appropriate. Please tick the box below if this is not acceptable.
Please do not transfer my personal details to another public authoriy without first obtaining my permission.
Data Protection Act 1988: Your personal data will only be used to enable us to deal with your request and for no other purpose.
Copyright 2013 Hampshire Constabulary