In this section you will find details of your right to access the information that we hold. This is broken down into two sections, each covered by the Acts of Parliament detailed below.
Data Protection relates to information about people.
If you are seeking access to information about you or your involvement with Hampshire Constabulary please read the data protection section below and apply for subject access under the Data Protection Act.
If you are unsure as to how to request personal data please contact the Public Access Office on 01962 871541 for advice. People who want access to their personal data, i.e. information about themselves, are not advised to make Freedom Of Information Act requests.
The Data Protection Act 1998 came into effect on March 1, 2000 and provides individuals with a right of access to information that may be held about themselves.
This is called subject access. It is a qualified right of access, which does not extend to certain types of information including information that might identify other individuals whose data is held under a duty of confidence.
For further details of how to apply for subject access, please see the Data Protection pages.
Individuals requiring police certificates for the purposes of applications for emigration, visas, work permits or residency in the countries listed below should download the application form for an ACPO police certificate from the ACRO website.
- New Zealand
- South Africa
- United States of America
Please note that this certificate is processed entirely by the ACPO Criminal Records Office (ACRO).
All submissions and enquiries relating to this process should be directed to ACRO, who can be contacted through the following routes:
- Telephone: 0845 601 3999 (during their office opening hours of 8.30am - 4.30pm, Monday to Friday)
- E-mail: firstname.lastname@example.org
- Address: ACRO, PO Box 481, Fareham, PO14 9FS
Please do not return this application form to Hampshire Constabulary.
DBS filtering process and disclosing criminal records
Information on these subjects can be found at the following external website:-
Disclosure of information held by the police for employment vetting processes
Information on this subject can be found on the ACPO website.
The Freedom of Information Act (FOIA) came into force on the January 1, 2005 and it gives individuals the right of access to all information held, subject to a range of exemptions.
Information disclosed under FOI is released into the public domain and not just to the applicant.
For further details of how to submit a request and access this information, please see the Freedom of Information pages.
The force is obliged to publish certain classes of information that have been agreed with the Information Commissioner and provide a detailed guide as to how the published information may be accessed.
In addition, a large amount of information has been published proactively and is available to download from these pages:
Please note that where the constabulary receives a request for information under FOI relating specifically to the applicant, i.e. personal data, a 'Neither Confirm Nor Deny' response will be issued and the request will be passed to the Data Protection team.
How do I request the removal of police information including DNA/fingerprints?
Information held by the Police Service is retained in accordance with legislation and national guidance. In limited circumstances, individuals are entitled to request the removal of police held information prior to the defined retention periods. However, this will only be undertaken in exceptional circumstances.
Please refer to the link below which outlines the legal position on retention and the process to follow if you wish to make an application. This process relates to information held on the Police National Computer and includes the removal of cautions.
Any other requests or enquiries should be directed to the Public Access Office at email@example.com or 01962 871541.