Should you wish to know what information (if any) the Hampshire Constabulary holds about you, please follow the below processes for making that request.
How to access your personal data held on the Police National Computer (including details of prosecution/conviction history)
Should you like to know what information is held about you on the Police National Computer; you will need to complete an ACRO SA 1 (.pdf, 56KB). The form should be printed and completed following the instructions which are on the form.
The processing of these applications is carried out by the Association of Chief Police Officers Criminal Records Office, known as ACRO. Hampshire Constabulary can provide general advice about what information this application will provide and whether it is appropriate for your needs. However, all queries about how the process works, timescales for responses etc should be directed to ACRO on 0845 6013 999.
How to access your personal data held on Hampshire Constabulary Local systems
Should you wish to know what information is held about you on Hampshire Constabulary local information systems, you will need to complete an SA1A (.pdf, 45KB) . (Do not use this form to request a check for a criminal conviction history – see previous paragraph) This form should be printed and completed following the instructions which are on the form.
Please note that once we have received your completed application the process to provide you with information can take up to 40 calendar days.
How to apply for both types of information
Please be advised that should you wish to complete both an ACRO SA 1 and SA1A request you are only required to pay one fee of £10, which will need to be sent to ACRO with your ACRO SA1 application.
You will be required to send identification documents to both ACRO and Hampshire Constabulary with your applications. Please ensure that you have noted on the SA1A application that you have submitted both requests.
Our contact details
Email: data.protection@hampshire.pnn.police.uk
Tel: 01962 871541
For people considering applications for information to use in civil proceedings please carefully read the important notice below.
Important notice for people when applying for personal information under the Data Protection Act 1998.
The Data Protection Act provides a right in law for individuals to be advised whether, and what, information an organisation is processing about them. In replying to applicants, Hampshire Constabulary pay due regard to the exemptions from this general right of access and may decline to provide such information where one or more of the following circumstances apply:
1. The release of the information could lead to the identification of another individual to whom Hampshire Constabulary have a duty of confidence.*
*Explanatory note: this will often be where the recorded information involves more than one individual, e.g. a crime report identifies both a victim and suspect/offender. The offender will not normally be given personal details of victims and vice versa.
2. Information being processed for the prevention or detection of crime or the apprehension or prosecution of offenders.*
*Explanatory note: We will not release intelligence about an individual under these provisions if doing so could undermine Hampshire Constabulary’s fight against crime.
3. Paper/manual records being processed, these could include investigation files.*
*Explanatory note: Whilst the searching of electronic records can normally be completed using automatic search tools, searching for hand written records cannot and Hampshire Constabulary will often need to be advised where such information is held before they can accept such a request. Even where such paper records can be located if the cost of reviewing and releasing the information would be likely to exceed £450 then it is outside the right of access granted by Parliament.
It should also be noted that release of personal information under this legislation is limited to information ‘relating to the applicant.’ It does not give a person access to information relating to other individuals. Information not relating to the applicant will be edited out.
Information released under this legislation allows individuals to satisfy themselves that where information is being processed about them, it is accurate, it is not excessive and it is not being kept longer than necessary. It is, therefore, unlikely that this method will be an appropriate way to obtain information about others, nor is it likely to be suitable for individuals considering, or taking, legal action against an individual or organisation. In such circumstances the normal legal channels of discovery are generally more appropriate.
When requesting information it will assist us to assist you if you can tell us what the information you are seeking relates to.
